An exciting opportunity exists to join one of Australia’s high growth private businesses. COS is a family owned and run Aussie business made up of a community of like-minded people working towards a common goal. Our purpose is to keep Australian workers, patients and students healthy, safe and productive by providing products. Why? So we can deliver on our pledge to donate 1% of total revenue to everyday Australians through the Lyone Foundation. 

About The Role

The Executive Assistant will provide executive level support and coordination for the General Manager: Shared Services, ensuring smooth and effective administration.

Key Responsibilities

• Maintenance and management of electronic diaries
• Email management including actioning and delegating
• Management for internal and external events – will be part of the events committee supporting Branch Coordinators
• Provide day to day executive level support
• Arrange and coordinate meetings
• Prepare agendas, reports, minutes and other documents requested meetings
• Manage all facets of local and international travel bookings
• General administrative support including reports, presentations, document processing, expense and credit card reconciliations
• Collaborate closely with the EA team whilst serving as a key partner to the wider business
• Billing Management for Department systems
• Adhoc office tasks and project management
• Compile various departmental reports
• Adhoc PA Duties

About You

• Minimum 3 year experience supporting C-Suite level executives
• Intermediate in the Microsoft Office Suite, including Microsoft Word, Excel & PowerPoint skills
• Current Drivers licence and car essential
• Outstanding organisational & time management skills
• High level of confidentiality, discretion and professionalism
• Lead with empathy
• Strong problem solving skills
• Demonstrates the ability to quickly learn and adapt to new systems and processes.
• Takes ownership of responsibilities, proactively using initiative to resolve challenges and improve efficiency.
• Ability to multi-task, priorities & juggle responsibilities
• High attention to detail
• Highly articulate with exceptional verbal, written & presentation skills
• Confident working in a fast paced, dynamic environment with varied workload
• Good interpersonal skills, outgoing, friendly and able to engage with a range of people
• Highly motivated, self-sufficient and reliable
• Good communicator and negotiator
• Ability to anticipate needs and take proactive action
• Potential travel as required

Benefits of working with COS

• Annual employee incentive schemes
• Generous Reward and Recognition programs
• Commitment to professional development with ongoing training and career development opportunities
• Access to free Mental Health programs
• Birthday, Paid Parental Leave and Purchase Leave available
• Onsite parking
• Employee discounts on full product range
• Opportunity to participate in community welfare and charity initiatives
• Novated Lease / Salary Sacrifice for electric vehicles available

More about COS

When you join COS, you’ll be working for a growing, socially responsible organisation who provides equal employment opportunities to a talented and diverse team of passionate people, who live and breathe our 6 core values - Passionate, Results Driven, Innovative, Service Excellence, Self-Reflective, and Family.  Together, we work towards finding new and original ways to deliver on our Company Purpose: Keep Australian Workers Healthy, Safe and Productive.

Through the success of our business, COS has been proud to give back over $20 million to community through the Lyone Foundation.  Each year through the Lyone Foundation, COS supports Australian charities who are focused on human welfare and are underfunded, allocating 1% of annual revenue to the foundation each year.

Founded in 1977, COS is the largest Australian owned and operated national office products business.  With over 750 employees located across every State of Australia, COS are leaders in our industry, and we’re ready to welcome you onboard!

How to Apply

Please follow the instructions on the application page regarding your Work History, Education and Qualifications. You can include a Cover letter and Resume to give us an overview of your previous relevant experience. 

COS can offer you not just a job but a career.

If you are interested, we'd love to hear from you!